SharePoint Online Backup from NAKIVO
✔ Multiple storage destinations
✔ Near-instant recovery
✔ Immutability and encryption
✔ Starting at $0.80 per user/month
Leading Brands Trust NAKIVO
Key Features at a Glance
Fast Backups
Perform incremental backups of SharePoint Online sites to reduce storage space consumption
Fast Granular Recovery
Recover document libraries, lists and files to the original or different site within the admin account
Multiple Storage Options
Send data to any supported storage type including local folders, deduplication appliances, cloud or tape
Compliance Searches
Browse your SharePoint Online backups to recover what you need and ensure compliance
Anti-Ransomware Protection
Store immutable SharePoint backups in the cloud, in deduplication appliances or locally
Flexible Scalability
Protect thousands of Microsoft 365 users in a single deployment of the NAKIVO solution
Why Backup SharePoint Online with NAKIVO
Efficient Incremental Backups
Easily perform fast incremental backups of SharePoint Online data with the Microsoft 365 backup functionality from NAKIVO. Choose the backup storage media that best fits your requirements: You can store backup data on-premises for quick recovery, offsite or in cloud storage like Amazon S3, Azure Blob or other S3-compatible platforms.
Ransomware Resilience and Security
NAKIVO Backup & Replication allows you to enable immutability in Linux-based local folders, in the cloud or in NEC HYDRAstor file systems to protect data from modification or deletion by ransomware. You can also store a backup copy of Microsoft 365 SharePoint Online data offline on an air-gapped offline storage like tape. The solution also provides password-based, source-side backup encryption that ensures end-to-end security from unauthorized access. With Multifactor authentication (MFA) enabled for your Microsoft 365 account, you do not need to share the credentials of Microsoft 365 apps.
Advanced Compliance Search
The search functionality in NAKIVO Backup & Replication helps you find and retrieve what you need in minutes. Whether you require the data to meet regulatory compliance requirements or to fulfill e-discovery requests, just choose the recovery point and use the search box to find the item you’re looking for.
Swift Granular Recoveries
Use NAKIVO Backup & Replication to perform granular recoveries of document libraries and lists from all available repositories to the original or different site. With up to 4,000 recovery points, you can perform flexible point-in-time restores of the items you need, when you need them.
Reliable Scheduling
You can schedule backups to run automatically and save time on routine backup administration. View and manage all your past, current and planned backup jobs in the Calendar dashboard. You can check the duration of previous backup jobs and view the expected duration of future jobs. This centralized view of your data protection activities helps you optimize workload distribution, prevent job overlaps and find windows for upcoming jobs. With your backup jobs properly scheduled, you avoid retention gaps and simplify data protection management, especially in large infrastructures.
How to Improve SharePoint Online Backup and Recovery with NAKIVO
Create Regular Incremental Backups
Reduce the size of your backups to save on storage space requirements, produce less load on your network and minimize data loss. To achieve this, choose data protection solutions that support incremental backups. NAKIVO Backup & Replication performs incremental backups by default, meaning that only data that has changed since the previous backup session (that is, increments) is copied. Incremental backups also facilitate creating backups more frequently, thus reducing the risk of data loss. With data in Microsoft Office 365 SharePoint Online constantly changing, you need regular daily backups to retain full control over your data.
Eliminate a Single Point of Failure
NAKIVO Backup & Replication supports multiple backup destinations including local folders, deduplication appliances, tape and cloud platforms such as Amazon S3, Azure Blob, Wasabi and other S3-compatible storage. You can easily implement the 3-2-1 backup rule to guarantee data recoverability in any scenario and centrally manage all SharePoint Online backups in different repositories.
Limit Bandwidth Consumption
Create bandwidth rules to control how much WAN/LAN bandwidth your backup jobs can consume. The Bandwidth Throttling feature in NAKIVO Backup & Replication can help you prevent backup jobs from consuming all available bandwidth and affecting your production operations. When applied to a job, the bandwidth rule doesn’t let this job exceed the limit you specify. This way, you can set backup jobs to run at any time without letting them disrupt concurrent processes.
Control Access to Backups
Make sure that your Office 365 SharePoint Online backups are only accessible to authorized employees to avoid unintentional errors and internal security threats. The NAKIVO solution allows you to assign roles to users within your infrastructure and grant them task-specific permissions. With role-based access control (RBAC), you can control the permissions and access levels of employees and this way protect your data from internal threats. You can also enable password-based backup encryption at the source, in storage or during transit to prevent unauthorized users from viewing your SharePoint Online data.
Implement a Flexible Retention Policy
Make sure to create a comprehensive retention policy to ensure that all online data vulnerabilities are addressed. With NAKIVO Backup & Replication, a recovery point is created after every successful backup to allow you to perform point-in-time restores of any corrupted or deleted items. Retain up to 4,000 recovery points and define your own retention policy by setting the number of points that you want to keep. Use the grandfather-father-son (GFS) scheme to rotate them on a daily, weekly, monthly and yearly basis. This way, you can keep both older data for compliance purposes and more recent data for instant recoveries without letting backups consume too much space.
Automate Data Protection Activities
Create a schedule of your backup operations to make sure that jobs run when your network is least busy. Prevent jobs from overlapping to avoid processing conflicts and network overloads. The best time to perform a backup is during non-business hours. In addition, a thought-out schedule of backup jobs can help you reduce the need for manual intervention.
Frequently Asked Questions
How do I back up SharePoint Online files?
NAKIVO Backup & Replication performs incremental backups of SharePoint Online sites. You can store these backups and their copies in local folders, SMB/NFS file shares, deduplication appliances, public clouds, S3-compatible storage or on tape. All data protection activities are performed using the step-by-step wizards in the NAKIVO Backup & Replication web interface.
What is the Shared Responsibility Model?
Microsoft’s shared responsibility model is a framework for dividing responsibilities for data availability, accessibility and protection between Microsoft and users. Under this model, Microsoft is responsible for the maintenance and uptime of its services and platform, while data protection is the responsibility of the users. Microsoft Office 365 users should understand their responsibilities, which include data backup and recovery.
Can I try SharePoint Online Backup for free?
Yes, Microsoft Office 365 backup is included in the 15-day Free Trial. The trial version of NAKIVO Backup & Replication does not have any capacity restrictions, meaning that you can try any other features that you want.
Can I use SharePoint Online while a backup job is running?
Yes. SharePoint Online remains available to users while backups and recoveries are in progress. However, data protection jobs can affect concurrent operations in infrastructures with limited resources, especially during peak business hours. It’s better to avoid scheduling several data protection jobs to run at the same time.
What Office 365 apps and services does NAKIVO Backup & Replication protect?
In addition to SharePoint Online, NAKIVO Backup & Replication allows you to protect Exchange Online, OneDrive for Business data and Microsoft Teams. You can back up mailboxes, contacts, calendar events, folders, files, sites and teams. Instant granular recovery is supported for emails, files, folders, lists, document libraries, channels, chat messages and more.
